No matter what type of business you operate, ensuring your people, property and assets remain secure must be a priority.
To do this effectively, you need to put in place security measures tailored to your business’s specific needs. The threats facing your business will depend on a number of factors, including:
- The size of your business.
- The industry you operate in.
- The location of your business.
- The value of items kept on site.
- The number of employees you hire.
That said, there are several tried-and-tested strategies you can implement to improve office security.
In this article, we highlight five of our favourite easy-to-implement office security strategies.
Empty Your Bins Every Day
Your rubbish and recycling bins may contain documents such as bank statements, payroll details and personal data. The information contained within these documents can be incredibly valuable to a criminal – who may either choose to sell it on or use it to defraud you.
This means that, to a criminal scoping out your premises, a full bin may be just as enticing as an open till. To prevent any would-be thieves from breaking into your property in order to rummage through bins, make sure you:
- Empty bins daily.
- Shred important documents.
Minimise Lone Working
When only one person – or a handful of people – are in your office, your premises are far more vulnerable. This is because it is much easier for criminals to overwhelm or otherwise take advantage of a single person or a small group than a full office. Additionally, your employees are more likely to commit theft and other crimes when working alone.
To reduce the chances of either of these situations occurring:
- Ensure that only trusted, senior employees are authorised to open your office at the beginning of the day.
- Keep a record of everyone inside the building at any one time.
- Implement flexible and remote working options and close your office when only a few people are scheduled to work (such as over the festive season, for example).
Keep Service Openings And Telephone/Electrical Closets Locked
Metal theft is an extremely lucrative crime. Copper, for example, sells for around £3.60 per kilogram.
Office telephone and electrical closets often contain large amounts of copper and other valuable metals. In order to prevent metal theft:
- Keep service openings as well as telephone and electrical closets locked.
- Protect crucial communications equipment with an alarm system.
- If possible, orientate CCTV cameras so they have a clear view of service openings.
Keep Your Office Neat And Tidy
An untidy office is more than just an annoyance – it can be dangerous. Valuables – such as keys and important documents – may get caught up in piles of clutter. This can make easy pickings for criminals.
In fact, thieves may actively choose to target offices that are in a state of disarray since they may take the mess to be indicative of poor office security in general. To prevent criminals from taking advantage of your mess:
- Ensure employees safely file documents and clear their desks at the end of the day.
- Remove clutter from walkways.
- Clean and put away used crockery and cutlery before closing up.
Implement Security Code Words
In some situations, it may be necessary for your staff to raise the alarm in a discrete fashion. This is most easily achieved if you implement code words. For example, if an employee encounters a violent or potentially violent customer, they could use a code word to alert their colleagues. To put in place security code words:
- Brief all employees on what code words mean and how to act if they hear one.
- Use code words that are not obvious, but which don’t sound out of context when spoken in your working environment.
- Keep all employees informed of which code words are in use at all times.
Professional Office Security
The tips we’ve given above will go some way to helping you protect your office. However, to achieve the very highest levels of office security, you may want to look into procuring professional security services. At Secure On Site Security, we offer a range of professional corporate security solutions.
Corporate Security Officers
Corporate security officers are highly trained security professionals permanently stationed on your premises. Corporate security guards are able to provide a range of services. These include:
- Concierge security
- Reception security
- Access control
- Health and safety
- First aid
- Physical intervention
- Crowd control
- Emergency service liaison
- Evacuation services
- Out-of-hours and overnight security
- Bag checks and inspections.
Mobile Security Officers
The role of mobile security officers is to undertake regular inspections of your premises. This includes perimeter checks, inspections of outhouses and other buildings, patrols of large outdoor spaces (such as industrial estates) and interior patrols. Choosing mobile security officers has many benefits, including:
- Comprehensive surveillance over large and multiple premises.
- A rapid response to any security incidents.
- 24/7 regular security patrols (as well as random inspections to prevent criminals being able to predict patrol times).
- An effective visual deterrent (uniformed guards and marked vehicles).
- Physical intervention and first aid.
Key Holding and Alarm Response
When you choose a professional key holding and alarm response service, you benefit from an additional layer of defence.
Secure On Site Security will store a complete set of keys in a secure, offsite location. This means that you are always guaranteed entry to your premises. This service is often coupled with alarm response, in which we will be alerted immediately when your alarm sounds – ensuring a hasty, effective response.
Offices which opt to use a keyholding and alarm response service benefit from:
- Guaranteed access to their property – 24/7.
- A rapid and professional response to alarm activations.
- Physical intervention and suspect detention (where appropriate).
- An accurate record of all security incidents.
CCTV security makes it possible for you to monitor your property remotely as well as to conduct comprehensive security surveillance on multiple locations at the same time.
Secure On Site Security monitor visual video streams round the clock, taking necessary intervention when needed. Footage can be used as evidence in court if a crime takes place on your property. Companies which choose CCTV security benefit from:
- 24/7 surveillance.
- A rapid response to any security incidents.
- Video evidence for use in court.
- An effective visual deterrent.
Secure On Site Security is a leading London security company and a provider of expert corporate security solutions.